Legal
Privacy Policy
Last updated: 19 May 2026
1. Controller
Malex GmbH, Am Meerkamp 19 a, 40667 Meerbusch, Germany, email info@malex-germany.com, phone +49 2132 9143501, is responsible for the processing of personal data on this website.
2. Data Protection Officer
Based on the information available to us, Malex GmbH is not required to appoint a data protection officer under Sec. 38 German Federal Data Protection Act because fewer than 20 persons are regularly involved in automated processing of personal data. If this changes, the contact details will be added here.
3. Processing on This Website
| Processing | Purpose | Legal basis | Retention |
|---|---|---|---|
| Server log files | Technical delivery, stability and security | Art. 6(1)(f) GDPR | Usually 7 days, unless a security incident requires longer retention |
| Contact form, email and phone inquiries | Responding to requests, preparing offers, customer support | Art. 6(1)(b) GDPR for pre-contractual or contractual communication; otherwise Art. 6(1)(f) GDPR | Generally 3 years from the end of the year of final communication, unless statutory retention duties require longer storage |
| Cookie consent record | Remembering and proving your privacy choices | Art. 6(1)(c) GDPR and Art. 6(1)(f) GDPR | Up to 6 months or until you change/delete the setting |
| External media after consent | Displaying embedded videos or other third-party media selected by the website operator | Art. 6(1)(a) GDPR and Sec. 25(1) TDDDG | Depends on the selected third-party service after activation |
4. Hosting and Technical Service Providers
The website is operated through a server environment managed for Malex GmbH. Hosting and IT service providers process data only as instructed where they act as processors. The exact production hosting provider, data-center location and data-processing agreement should be confirmed before launch and kept in Malex's internal processing records.
5. Cookies, Local Storage and Consent
Technically necessary cookies or similar technologies may be used for security, session handling, form protection and consent storage. External media and other non-essential technologies are loaded only after your consent. You can change your choice at any time through the "Manage Cookies" link in the footer.
6. Recipients and Third Countries
Personal data may be processed by hosting providers, IT service providers and communication providers where necessary for website operation and responding to inquiries. Third-party media providers receive data only if you actively consent to external media. If providers outside the European Economic Area are used, Malex GmbH will rely on an adequacy decision, EU Standard Contractual Clauses or another valid transfer mechanism.
7. Your Rights
You have the rights of access, rectification, erasure, restriction of processing, data portability and objection under Articles 15 to 21 GDPR. Where processing is based on consent, you may withdraw consent at any time with future effect.
8. Complaint to a Supervisory Authority
You may lodge a complaint with a data protection supervisory authority. The competent authority for Malex GmbH is the State Commissioner for Data Protection and Freedom of Information of North Rhine-Westphalia, Kavalleriestr. 2-4, 40213 Düsseldorf, Germany.
9. Obligation to Provide Data
You are not legally required to provide personal data through this website. However, without contact details and the content of your request, Malex GmbH may be unable to respond.
10. Automated Decisions
No automated decision-making, including profiling within the meaning of Art. 22 GDPR, takes place on this website.
11. Updates
This privacy policy may be updated if the website, legal requirements or processing activities change. The latest version is available through the footer.